The Bulk Modify tool in AcornCloud makes it easy to apply multiple billing changes at once
This tool helps services keep billing accurate and up to date without editing invoices one by one.
Go to Bulk Add ChargesFrom the left-hand menu, open Finance → Invoices.
Click Bulk Add Charges at the top-right of the screen.
Choose Your Charge TypeAt the top of the pop-up window, select the charge you want to add from the dropdown list.
Add DetailsChoose the effective date for the charge or credit.
Enter a short, clear description (e.g. “Early Drop-Off Fee” or “One-off Activity Charge”).
Enter €0.00 in the Amount field as a starting point.
Select ChildrenTick the checkboxes next to the children who should receive this charge or credit.
You can search by name or filter by room to find them quickly.
Apply Details in BulkClick Bulk Modify to apply your date and description to all selected children.
Then manually update each child’s Amount with the correct figure.
Save and PostClick Save Charges as Draft.
Review all draft invoices for accuracy.
Once checked, select them in bulk and click Post Invoices to finalise.
Best Practice TipsKeep your descriptions clear and consistent (e.g. “Late Pick-Up Fee – May”).
Post only after reviewing drafts — it’s easier to correct before posting.
Review changes in the Invoices tab to confirm updates.
Related Articles💰 How to Run Invoices
Learn how to run weekly or monthly invoices in AcornCloud, understand 4- vs 5-week months, and post invoices to child accounts.
💼 Transferring Credit Between Siblings
Learn how to transfer account credit between siblings in the Finance section by recording balance adjustments and posting invoices.
💰 Refunding or Applying Deposits
Once a deposit has been received, you can either refund it to a parent or apply it toward their child’s billing account. Here’s how to handle both scenarios in AcornCloud.
