The State of Deposits Report lets managers track, review, and reconcile all deposit activity across their service — including active, refunded, and applied deposits.
Access the Deposits ReportFrom the left-hand menu, go to Reports.
Select State of Deposits from the list.
View Deposit DetailsYou’ll see a detailed breakdown of all deposits logged in your AcornCloud account, including:
Deposit amounts and dates received
Where they have been applied or refunded
Linked child accounts
Filter & AnalyzeUse the filters at the top of the report to reflect the data you need or combine filters to view custom date ranges or statuses.
Review & MonitorQuickly check:
How many deposits are currently held
Which have been refunded
And which were applied to child billing accounts
This helps your service stay compliant and transparent with deposit tracking.
Best Practice TipsRun this report monthly to reconcile deposits with your service’s financial records.
Use the Refunded filter to double-check that refunds have been properly processed.
If any deposits look incomplete or duplicated, review the child’s Bookings tab for details.
Keep deposit descriptions consistent to make the report easier to read (e.g., “ECCE deposit,” “Afterschool deposit”).
Related Articles💼 Allocating a Deposit to a Child’s Account
Learn how to allocate deposits for children on the waiting list or active directory, and optionally send confirmation emails to parents.
💰 Refunding or Applying Deposits
Once a deposit has been received, you can either refund it to a parent or apply it toward their child’s billing account. Here’s how to handle both scenarios in AcornCloud.
