Learn how to set up funding schemes, create new funding types like ECCE and NCS, and assign them to children in AcornCloud.
Open the Funding ScreenFrom the left-hand menu, go to Finance → Funding.
Manage Your Funding SchemesTap Manage Schemes on the left-hand side.
Add your funding schemes here (e.g. ECCE, NCS) by tapping + Add Schemes at the top right if they don’t already exist.
Once done, close the window.
Check Your Funding CalendarsMake sure your Funding Calendars are already set up for each scheme.
Create a New Funding TypeTap + New Funding to open the creation window.
Fill in the details depending on the funding type (ECCE or NCS).
Creating ECCE FundingFunding Name: e.g. ECCE – 5 Days
Scheme: Select ECCE
Funding Calendar: Select ECCE Calendar
Allocation Type: Leave as Scheduled Days
Scheduled Hours per Day: Enter the number of hours per day (e.g. 3)
Allocation Rate to Child: Add the per-child allocation amount
Allocation Rate to Service: Add the service allocation amount
Tap Add Funding
Your ECCE funding will now appear in the list.
Creating NCS FundingTap + New Funding
Funding Name: e.g. NCS Funding
Scheme: Select NCS
Funding Calendar: Select NCS Calendar
Tick Is the funding amount variable for each child? → Yes
Allocation Based On: Select Weekly Hours
Tap Add Funding
Your NCS funding will now appear in the list.
Assign Funding to a ChildOn the right-hand side, you’ll see a list of all children.
Use the search bar or filters to find the correct child.
Tap on the child’s name to view their booking details.
Tap Assign New, then select the Funding (ECCE or NCS) from the dropdown.
Enter the required details and tap Add Funding to confirm.
Best Practice TipsSet up Schemes and Calendars first before adding funding.
Use clear, descriptive names (e.g. ECCE – 5 Days, NCS Weekly 45hrs).
Double-check allocation rates before saving — they directly affect billing and reports.
Review assigned funding periodically to ensure accuracy before claim submissions.
