💰Creating and Assigning Booking Fees

Learn how to create and assign booking fees in AcornCloud — perfect for linking weekly or monthly fees to children’s bookings for accurate billing.

1. Open the Booking Fee Screen

• From the left-hand menu, go to Finance → Booking Fee.

• Tap New Booking Fee to create one.

2. Create a New Booking Fee

• Enter a Booking Fee Name (e.g. 5 Days Full-Time, 3 Days Part-Time).

• Choose whether the fee will be billed Weekly or Monthly.

• Tap Add Booking Fee to save it.

You can tap on the booking fee to edit it - you can rename it, update the rate and will also see a checkbox to update changes in Amounts for current Bookings. This will not update the Charges already created within those Bookings.

3. Find the Child You Want to Assign It To

• Use the search bar or filter by room to locate the correct child.

You can tap on the child’s name to open their booking details, it will open a popup drawer where you’ll see the child’s booked sessions and the days they attend.

5. Assign the Booking Fee

• Tap Assign New.

• From the dropdown, select the Booking Fee you want to apply.

6. Add Fee Details

• Add the Start Date and End Date.

• Choose the Billing Frequency (Weekly or Monthly).

• Tap Add Booking Fee to save.

Best Practice Tips

• Name your booking fees clearly to avoid confusion (e.g. Full-Time – 5 Days, Part-Time – 3 Days).

• Ensure the billing frequency matches your invoicing setup for consistency.

• Update or remove old booking fees promptly when a child’s schedule changes.

• You can view or manage assigned booking fees anytime from the Finance → Booking Fee screen.

And that’s it! You’ve created and assigned a booking fee in AcornCloud — helping ensure accurate billing for each child’s schedule.