💰 Creating & Assigning Add-ons

Learn how to create and assign add-ons in AcornCloud — perfect for tracking extra charges like meals, classes, or activities alongside your regular billing.

1. Open the Add-ons Screen

• From the left-hand menu, go to Finance → Add-ons.

• This opens the Add-ons management screen.

2. Create a New Add-on

• Tap + New Add-on at the top right.

• A pop-up will appear where you can enter the add-on details.

3. Configure Add-on Details

Fill in the following fields:

• Add-on Name: Enter a clear, descriptive name (e.g. Lunch Club, Extra Hour, Art Pack).

• Billing Frequency: Choose Recurring or One-Time, depending on how often it should be billed.

• Price per Unit: Set the cost per child or per use.

• Food Item (Optional): Tick Is this a Food Add-on? if it applies to meals or snacks.

4. Save the Add-on

• Review the details, then tap Save.

• Your new add-on will now appear in the list on the Add-ons screen.

5. Assign an Add-on to a Child

• On the right-hand side, you’ll see a list of children.

• You can search by name or filter by room to find the right child.

• Select the add-on you want to assign — it will now be linked to that child’s account.

Best Practice Tips

• Use clear, simple names for add-ons so they’re easy to recognise on invoices.

• If the add-on is recurring, double-check the frequency matches your billing cycle.

• Review add-ons regularly to keep your pricing accurate and up to date.

• Keep food-related add-ons clearly labelled for easier reporting later.

And that’s it! You’ve successfully created and assigned add-ons in AcornCloud — making it easy to manage extra items or services for each child.