Sometimes children need to move between rooms — whether that’s for ratio management, flexible care, or attending an additional session like Afterschool. This guide explains how to assign secondary rooms for room flexibility and how to add a new billable booking for extra sessions.
Open the Sessions ScreenFrom the left-hand menu, go to Schedule → Sessions.
Find the child’s booking and tap the book & pen icon to edit it.
Add Secondary Rooms (for Room Flexibility)Tap Secondary Rooms and select the rooms you want to add from the dropdown list.
This allows the child to be temporarily moved to another room when needed — for example:
Combining groups during quieter times.
Covering staff absences.
Using an alternate room for maintenance or activities.
This does not create a new booking or affect billing.
Tap Update Booking to save.
Add a New Billable Booking (for Extra Sessions)If a child is attending an additional time slot — for example, an Afterschool session after their morning Preschool booking:
Tap Assign New
Enter:
Start and End Dates
Primary Room (e.g. Afterschool)
Secondary Rooms (optional, if they may be moved)
Daily Sessions or times for this additional booking
Tap Save Booking
Best Practice TipsUse Secondary Rooms for short-term moves that don’t affect billing.
Add a new booking when a child’s attendance schedule changes or includes a new, billable session.
Always confirm billing in the Finance section to ensure accurate invoicing.
Review bookings regularly to keep ratios and records correct.
Related Articles 🏫 Add a Secondary Room for Flexible Room Use
Use this when a child may be temporarily moved between rooms for ratio management or daily flexibility. This does not permanently move the child to a new room and does not create a new booking.
🕒 Setting Up Sessions & Assigning Them to Children
Create session types (Breakfast Club, Sessional, Afterschool, etc.) and assign them to children — including start/end dates, home rooms, secondary rooms, and repeating weekly patterns.
