🧒 Checking Children In and Out

Room staff can quickly check children in and out each day from the Room Lounge. This keeps your attendance records up to date and helps managers and parents see who’s in care at any moment.

1. Check Children In

• From the All tab of the Room Lounge, tap the portraits of all the children you want to check in.

• Tap Mark Present at the bottom of the screen.

Update Arrival Details

• In the popup window:

  • Adjust the time at the top left to match when most children arrived.

  • Use Check-In or Absent buttons under each child’s name to mark attendance

  • (Optional) Use the dropdown on the right to record who dropped the child off

    • Parents can add collectors from their parent portal

• Tap Confirm when you’re done

Checked-in children will now have colour portraits, making it easy to see who’s present.

2. Update Check-In Details

• Tap the book & pen icon under a child’s portrait to update their check-in record

• From here, you can:

  • Add a note

  • Tap Attendance to edit details like arrival time or notes

• Leave check-out fields blank if the child is still in care

• Tap Update Attendance to save changes

3. Check Children Out

• To check children out, select their portraits again (same as check-in)

• Tap Check Out at the bottom of the screen

Update Departure Details

• Adjust the leaving time at the top left of the popup

• (Optional) Tap the checkbox next to the child name column to bulk-select all

• Use the dropdown list to record who collected each child if needed

• Tap Confirm to check them out

You can still edit attendance records after checkout by tapping the book & pen icon, just like with check-in.

Best Practice Tips

• Use the Absent option for children not attending that day to keep records complete.

• Add notes for anything unusual (e.g. late drop-off, early collection) — it helps with reporting later.

And that’s it! You’ve successfully learned how to check children in and out, update attendance, and keep records accurate in AcornCloud.