👥 Adding New Staff Members

In this guide, we’ll walk you through how to add new staff members to AcornCloud. Inviting staff is quick and easy — once added, they’ll receive their login details and can start using the app straight away.

1. Open the Staff Tab

• From the left-hand menu, go to Directory → Staff.

• Tap Add Staff Member.

2. Enter the Staff Email

• Type in the staff member’s email address.

• This is where they’ll receive their login invite.

• Tap Next to continue.

3. Fill in Staff Details

• Add the staff member’s personal details.

• Select a Staff Role (this controls their permissions)

• Choose Rooms Assigned (this controls which rooms they can log into from the Room Lounge)

Staff Role permissions can be customised at any time from the Management Lounge.

4. Send the Invite

• Tap Add Staff to send the invite.

• The staff member will now appear in your Staff Directory.

You can deactivate staff members who are no longer a part of your service using the “Active” toggle in the Staff Directory.

Best Practice Tips

• Always double-check the email address before sending the invite.

• Assign staff to their main rooms right away to avoid login issues.

• Use staff roles consistently — this makes permissions easier to manage as your team grows.