📝 Logging an Observation

Here’s how to record observations for children in your room and keep everything clear, accurate, and easy to follow up on.

1. Select Children

• Tap the portraits of the children you want to include in the observation.

2. Choose Activity Type

• Tap Activity at the bottom of the screen.

• From the list at the top, select Observation.

• Update the time to when the activity actually happened.

• Add or remove children from the drop-down menu if needed.

• Tap Next when you’re ready.

3. Add Observation Details

• Add a title and description for the observation.

• The newest observation model is applied automatically.

• Add your aims as required (these apply to all selected children).

• To include photos, tap the Media box and select the images.

*Photos are saved to every selected child’s record.

Tip: If you have notes for one child only, add them separately after submitting the group observation.

4. Submit and Review

• Tap Submit to log the observation for all selected children.

• Observations will appear under the Children View tab.

• Tap on any child’s record to add more details individually.

5. Adding Individual Notes

• In a child’s profile, you can add personal notes such as concerns.

• Example: “Joe is struggling with a possible speech delay.”

• Mark sensitive notes as Hidden from parents if they’re not ready to be shared yet.

6. Tracking and Reports

• Use the Timeline View tab to see detailed observation reports.

• Parents will see their own version in the portal (without any hidden notes).

Best Practices

• Always check the time and children selected before submitting.

• Use clear, short titles and descriptions for easy tracking.

• Keep sensitive info hidden until it’s the right time to share.

• Review observations regularly to monitor progress and follow up.