AcornCloud provides a comprehensive system to process weekly/monthly billing, record payments received and review each Child’s billing statement. Invoices for selected period can be run, generating invoices that can be reviewed and then posted to each Child’s billing account with a few clicks.
AcornCloud has the ability to detail Base Booking Fee, Funding deductions for Parents ie NCS/ECCE, Optional Extras and Discounts applicable according to the Child’s booking setup resulting easily identifiable fee payable by Parent to the Service Provider.
Bank statements can be uploaded to the system using the template provided. Parents are required to reference their Child’s Unique Identifier Number (System generated) on their payments.
In the Finance section of the software, we provide a full list of all Children’s billing accounts detailing the account balance and the overall balance of all accounts on any given date. From here you can also access a child’s individual billing account which presents their full statement of account itemising invoices and payments as per your billing cycle.
In child’s booking and funding setup, you can enter CHICK code dates and rates as detailed on the CHICK code in advance therefore ensuring any changes are reflected accurately in the weekly invoicing process. AcornCloud will give advanced notice on your Dashboard of any CHICK codes die to end.
In the reports section you will find an Attendance vs Funding Hours report detailing the attended hours and the funded hours for each child allow you to track if any reporting is required for NCS returns.
AcornCloud provides a detailed Income Report to include Fees from Parents, ECCE, NCS, Discounts, Add-Ons as per your billing cycle. This report is broken down on a per child basis allowing you to easily identify any discrepancies between your records and funding allocations as per the HIVE.
There currently is not a link between AcornCloud and Accounting Software packages however, information required to post through these packages is readily available and collated in AcornCloud therefore streamlining the accounting process.
In the Parents Portal, select the billing tab. Here you can view all invoice and payments posted to your Child’s billing account and your account balance.
