🗓 Managing Child Planned Absences

This guide shows managers how to record planned absences for children — for a full week, individual days, and what to do if a child attends unexpectedly on a planned absence day.

1. Open Children’s Schedules

• From the menu on the left, go to Schedules → Children’s Schedules.

2. Mark a Full Week as a Planned Absence

• Find the child and the relevant week.

• Tap the pink plane icon for that week.

• Click Set as Planned Absence.

3. Full Week Absence Logged

• The entire week will now be marked as a planned absence.

4. Mark Individual Days as Planned Absence

• To mark specific days only, tap the Edit icon on the session of the day the child will be absent.

• Click Mark as Planned Absence.

5. Repeat as Needed

• Repeat these steps for each additional day the child will be absent.

6. If a Child Attends on a Planned Absence Day

Sometimes plans change — and that’s okay!

• If a child attends on a day marked as a planned absence, tap the book & pen (edit) icon on that day.

• Adjust the hours as needed.

7. Check the Child In

• Once the hours are updated, you’ll now be able to check the child in as normal.

Best Practice

• Use planned absences whenever a child will be out in advance (holidays, family leave).

• Planned absences help keep attendance, ratios, and funding accurate.

• Parents can also submit planned absences through the Parent App, which managers can review.