When a child ages into a new room, changes to a new class, or needs a new ongoing schedule, you should update their booking by end-dating the current one and then creating a new booking.
This is the correct process for a permanent room move. It keeps past attendance history intact while making the new room and sessions active going forward.
Open the Sessions ScreenFrom the left-hand menu, go to Schedule → Sessions.
You'll see all session types on the left and the list of children on the right.
Find the ChildUse the search bar or filters to quickly locate the child whose sessions need updating.
End-Date the Existing BookingBookings cannot be deleted if any attendance has already been logged.
Instead:
Click the book & pen (edit) icon next to the child’s current booking.
Change the End Date to the last day they attended under that schedule.
Tap Update Booking to save.
This preserves all attendance records while closing off the old schedule.
Assign the New SessionsNext, tap Assign New beside the child’s name.
Add the new schedule details:
Start Date → The day after the previous booking ended
End Date
Home Room
Secondary Rooms (optional)
Repetition Cycle (weekly, every 2/3/4 weeks)
Daily sessions → Choose the session for each weekday
Tick Select All if the same session applies across the week
Tap Save Booking to confirm.
Related Articles🕒 Setting Up Sessions & Assigning Them to Children
Create session types (Breakfast Club, Sessional, Afterschool, etc.) and assign them to children — including start/end dates, home rooms, secondary rooms, and repeating weekly patterns.
💰Creating and Assigning Booking Fees
Learn how to create and assign booking fees in AcornCloud — link weekly or monthly fees to children’s bookings for accurate billing.
🔄 Moving Children Between Rooms
During the day, some children may move to another room — for example, when attending a second session or when groups are combined. Here’s how to record that move so attendance and ratios stay accurate.
